AI-Powered Legal Document Management for Modern Legal Teams
Manage filings, orders, contracts, notes, and internal documents from one secure platform, without email chaos or scattered drives.
Document management only. Not a case tracking system.
Folders
AI Search
WP/12345 · HC
4 docsHC_Order_Feb14.pdf
Vakalatnama_Signed.pdf
Compliance_Reply_v2.docx
The Problem
Legal teams lose time when documents live everywhere
When documents spread across drives, email threads, and personal folders, version confusion and slow search become unavoidable.
Common pain points
Documents scattered across emails and drives
Critical attachments, approvals, and drafts get buried in threads and shared folders.
Version confusion and duplicated work
Teams review the wrong file, re-create prior drafts, or miss the latest changes.
Manual searches under deadlines
Finding a clause, an exhibit, or an old order becomes a time sink.
Inefficient collaboration
Notes and context are separated from the document, leading to rework and delays.
What changes with Votum DMS
A single source of truth for legal documents: centralized storage, controlled access, verifiable history, and fast search across your organization.
Unified DMS
One platform for all legal documents
Unify filings, orders, internal documents, notes, and collaboration in one secure workspace. Everything is searchable and governed.
Filings and exhibits
Organize petitions, annexures, and supporting documents with consistent metadata.
Orders and judgments
Store, classify, and retrieve prior orders instantly across matters and departments.
Internal documents
Memos, notes, policies, and internal approvals in one place, with controlled access.
Team collaboration
Keep discussion and annotations attached to the document for clear handoffs.
Single workspace
Attach documents to the work that produced them, so context is preserved across teams and time.
Core Capabilities
A complete document management foundation
Built for high-trust environments where ownership, history, and access control are non-negotiable.
Central document repository
A consistent home for legal documents across departments, teams, and units.
Version control and history
Track revisions and understand what changed, when, and by whom.
Tagging and classification
Standardize metadata with tags for confidentiality, department, policy, and purpose.
Secure upload links
Collect documents from external parties without forwarding attachments.
Email ingestion
Bring documents from email into your repository with structure and traceability.
Organization-wide search
Find documents, clauses, and prior references across archives and workspaces.
Automated Ingestion
Documents flow in automatically. Zero manual effort.
Court orders, emails, WhatsApp messages, and cloud drives — Votum pulls documents from every source and organises them before you even open the app.
HC_Order_Feb14.pdf
2.4 MB · PDF
"Please find attached the HC order received this morning…"
Document
HC_Order_Feb14.pdf
Case
WP/12345 · Delhi HC
Type
Court Order
Source
Email · sharma@lawfirm.in
Just CC docs@thevotum.com
Every attachment is extracted, OCR'd, classified, and filed. Your team doesn't touch a thing.
Legal Team
● 8 members online
Court_Order_Feb14.pdf
1.8 MB · PDF Document
Got the order from court. Please check.
10:42 AM ✓✓
Filed: WP/12345 · Delhi HC
10:42 AM ✓✓
⏰ Deadline detected: File reply by 28 Feb 2026
Task assigned → Adv. Sharma
10:42 AM ✓✓
Photos of documents
Scanned orders, signed agreements
Forwarded PDFs
From group chats or any contact
Court notice images
Auto-OCR'd and searchable
Any file type
Images, PDFs, DOCX all accepted
Send on WhatsApp. Filed in seconds.
Photos, PDFs, forwards from group chats — Votum OCRs and files them automatically, then creates tasks from deadlines found inside.
Court order auto-fetch
Votum monitors e-courts 24/7. The moment a new order or cause list is published for your case, it is automatically downloaded, OCR-processed, and filed into the correct matter folder — no manual download needed.
Google Drive & OneDrive
Browse and import directly from your connected drives. Folder structures are preserved.
Bulk ZIP import
Upload a ZIP archive and Votum extracts, names, and files every document inside it.
Secure upload links
Share a link with clients or counterparties. They upload directly into the right folder.
Direct upload & drag-drop
Drop files, folders, or entire directory trees. Votum replicates the folder structure.
Automatic tagging & classification
Every document ingested — regardless of the source — is automatically classified, tagged, and linked to the correct matter. Your team never touches metadata manually again.
AI reads the document content to infer type, case, date, and parties.
Document type
Court Order — Compliance
Auto-linked case
WP/12345/2024 · Delhi HC
Ingestion source
e-Courts auto-fetch
Tags applied
#order #compliance #urgent
Obligation extracted
File reply by 14 Feb 2026
Assigned to
Counsel → Task created
PDF Workspace
Replace scattered PDF tools with a legal-first workspace
A single place to read, annotate, and collaborate, built to replace ad-hoc PDF workflows (and reduce dependence on separate tools) in governed environments.
Bookmarking and navigation
Build a structured map of key sections for fast review.
Highlighting and annotations
Capture obligations, exceptions, and risks with consistent markup.
Page-linked case notes
Keep reasoning and context tied to the exact page and clause.
Collaborative review
Controlled shared annotations that work for teams and committees.
Bookmarks
Vendor Agreement.pdf
Highlights, annotations, and notes are stored with the document.
Highlights
Notes
Confirm termination window with procurement.
p. 22
Add exception list to confidentiality clause.
p. 9
Check governing law against template policy.
p. 28
AI Intelligence
AI that understands legal documents
Ask questions across your internal archive and get answers grounded to the documents you control.
Document-grounded assistance
Query your internal document database and receive citation-backed responses designed to avoid hallucinations by grounding outputs to retrieved sources. Data can remain within your environment, including on-prem deployments.
Organization-wide knowledge search
Ask questions across departments, time periods, and document types.
Citation-backed answers
Require sources so reviewers can verify outputs quickly.
Multi-document reasoning
Compare clauses across versions, templates, and related documents with relationship-aware context.
Data control
Keep sensitive legal data under your control, with on-prem options.
Example queries
Ingestion + OCR
Turn legacy archives into searchable knowledge
Ingest scanned and complex PDFs, run OCR, and normalize documents into a unified, searchable repository.
OCR for scanned documents
Built for high-volume archives and imperfect scans. Extract text for search and downstream workflows.
Major Indian languages supported
OCR coverage for Indian-language documents in common government and legal archives.
Search across scanned PDFs
Make older records discoverable without manual retyping.
Classification from ingestion
Apply structured tags and metadata during intake to keep archives orderly.
Ingestion sources
Standardize how documents enter the system, so nothing is lost and everything is traceable.
Collaboration + Governance
Work together without losing control
Designed for multi-team environments with strict access boundaries and audit requirements.
Role-based access control
Limit access by role, department, unit, and confidentiality classification.
Departmental boundaries
Prevent oversharing while enabling collaboration within approved groups.
Audit logs and activity tracking
Track uploads, edits, shares, and reviews for compliance and accountability.
Collaborative review workflows
Structured review and commentary with clear ownership and handoffs.
Secure sharing
Share with external parties using controlled links and time-bound access.
Policy tagging
Apply governance tags to enforce handling rules and reporting.
Deployment + Security
Enterprise security with flexible deployment
Keep sensitive legal data protected. Choose deployment models aligned to your risk and compliance requirements.
Security posture
On-prem deployment support
Deploy within your environment for maximum data control.
Compliance readiness
Support audit requirements with logs, access controls, and policy tagging.
Sensitive data protection
Granular permissions and controlled sharing for confidential documents.
Traceability
Understand document lineage across versions, uploads, and reviews.
Designed for high-trust teams
Built for government and enterprise legal environments where confidentiality, access boundaries, and auditability are required from day one.
Final CTA
Bring order to legal documents across your organization
Schedule a demo to review your document flows, ingestion sources, security requirements, and deployment options.